Virtually By Madi

Helping Creative & Service-Based Women in Business reclaim their time.

I help purpose-led business owners get organised, supported, and back in their zone of genius.

Hey, I’m Madi —

A Virtual Assistant with a background in childhood education, a deep love for organisation, and a heart for helping other mums in business.

After becoming a mum to our second beautiful boy, I knew I wanted more presence in my home and more purpose in my work. That’s how my journey into Virtual Assistance began—combining my skills in education, creativity, and admin to support other women doing all the things.

As a mum of two and wife to a work-driven husband, I know exactly how precious time is. I built this business to help other mums reclaim their time, reduce the overwhelm, and create more breathing space in their day.

Whether you’re building an empire during nap time or growing your business while juggling family life, I’m here to help you clear the chaos and focus on what matters most.

How I can Support You

I combine my background in education with a love for organisation and creativity to support your business with:

Educational Content Creation

  • Designing lesson plans or educational resources (for coaches, educators, or online course creators)

  • Creating worksheets, templates, and PDF downloads

  • Structuring content into a curriculum or program

  • Designing behaviour charts, activity packs

Course & program support

  • Uploading and organising course content on platforms like Kajabi, Teachable, or Thinkific

Email & calendar management

  • Client onboarding & welcome sequences

  • Managing client inquiries or customer service

  • Scheduling and managing Zoom calls or group sessions

  • Creating nurture or follow-up email sequences

Client onboarding & general business admin

  • Setting up and managing Trello

  • Organising file systems in Google Drive or Dropbox

  • Assisting parenting coaches or therapists with their backend systems or online presence

  • Engagement on Instagram (commenting, replying to DMs)

  • Creating simple Reels or Stories in Canva or CapCut

Newsletter & email marketing

  • Creating and sending newsletters via Flodesk or MailerLite

Event management & Support

  • Pre-Event planning - coordinate meetings and calls with vendors or clients

  • Venue research and booking support

  • Vendor coordination

  • Budget tracking

  • Guest list management

  • During the event - remote support with moderation of Q&A

  • Update schedules or communicate changes

  • Post- Event - Feedback collection following event (survey monkey)

Ways to work together.

ADHOC / ONE OFF SUPPORT

  • AdHoc hourly support: Providing high quality assistance on specific tasks or short-term projects. This service is task based and flexible as a one off.

    • Cost-effective for small businesses

    • No commitment or long -term hiring

    • Quick access to professional help during those busy periods and unexpected workloads

    Let’s take “do it all” off your to-do list. So you can reclaim your time and focus on what truly matters—whether that’s growing your business or being present with your family.

  • $75 Per Hour

FLEXI-SUPPORT PACKAGES

  • This service offers a set number of hours per month, with the freedom to use them as needed, rather than on a fixed schedule. This package is ideal for businesses or individuals with varying workloads who still want ongoing support without being tied to rigid plans.

    • Variety of services offered

    • Task tracking

  • 10 HOURS: $650

    20 HOURS: $1,300

    30 HOURS: $1,950 (all services)

ONGOING RETAINERS

    • Set number of hours per month (hours are used for any agreed-upon services)

    • Defined scope of all services

    • Dedicated and reserved time slots each week/day for clients

    • Guarantee access to our services each month

    • Budget friendly vs hiring employees

    • Builds trust and continuity over time

  • 10 HOURS: $650

    20 HOURS: $1,300

    30 HOURS: $1,950

    Please note that retainer fees are billed monthly in advance. Hours do not roll over to the next month, and any additional time beyond the allocated hours will be billed at the agreed-upon hourly rate.

How it works.

  • We will initiate an onboarding 'Kick-off' call to discuss essential information, pricing packages, including processes, programs, and frequently asked questions. This session will cover everything necessary to operate your business, ensuring that I can carry out tasks exactly how you like them done.

  • I’ll be managing email responses, sending invoices, creating social media content, etc. and regularly communicating with you throughout the week (via emails). This will include addressing any questions and providing overall updates on the ongoing tasks

  • Towards the end of the month, I’ll reach out for a discussion where we can exchange any feedback and collaboratively plan for the upcoming month

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