Virtually By Madi

Helping creative and service-based women in business reclaim their time, get organised, and focus on their zone of genius.

I support purpose-led business owners with the systems, structure, and support they need to run their business with more ease and less overwhelm.

Testimonials

How I can Support You

I combine my background in education with a love for organisation and creativity to support your business with:

Educational Content Creation

  • Designing lesson plans or educational resources (for coaches, educators, or online course creators)

  • Creating worksheets, templates, and PDF downloads

  • Structuring content into a curriculum or program

  • Designing behaviour charts, activity packs

Course & program support

  • Uploading and organising course content on platforms like Kajabi, Teachable, or Thinkific

  • Creating or Editing business websites on Square space

Email & calendar management

  • Client onboarding & welcome sequences

  • Managing client inquiries or customer service

  • Scheduling and managing Zoom calls or group sessions

  • Creating nurture or follow-up email sequences

  • Inbox clean up — no more messy emails, all structured into the right files!

Client onboarding & general business admin

  • Setting up and managing Trello

  • Organising file systems in Google Drive or Dropbox

  • Assisting parenting coaches or therapists with their backend systems or online presence

  • Engagement on Instagram (commenting, replying to DMs)

  • Creating simple Reels or Stories in Canva or CapCut

Newsletter & email marketing

  • Creating and sending newsletters via Flodesk or MailerLite

Event management & Support

  • Pre-Event planning - coordinate meetings and calls with vendors or clients

  • Venue research and booking support

  • Vendor coordination

  • Budget tracking

  • Guest list management

  • During the event - remote support with moderation of Q&A

  • Update schedules or communicate changes

  • Post- Event - Feedback collection following event (survey monkey)

Hey, I’m Madi —

A Virtual/Executive Assistant with a background in childhood education, a deep love for organisation, and a heart for helping other mums in business.

I’m a Pisces (need I say more), wife and a Mum to two little ones. I am that one friend in the group who always puts her hand up to organise anything and everything — alongside this, I am a lists girl, love learning new systems and making things look neat and tidy (that’s my perfectionist personality trait).

My journey into the Virtual Assistant world began after becoming a mum to our second beautiful boy. I have been a Primary school teacher and I just knew I wanted more presence in my home and more purpose in my work. I have been able to combine my skills in education, creativity, and admin to support other women doing all the things.

Whether you’re building an empire during nap time or growing your business while juggling family life, i’m here to help you clear the chaos and focus on what matters most.

I can’t wait to support you in your business so that you have got more time to do the things you love.

Ways to work together — Your Investment

ADHOC / ONE OFF SUPPORT

  • AdHoc hourly support: Providing high quality assistance on specific tasks or short-term projects. This service is task based and flexible as a one off.

    • Cost-effective for small businesses

    • No commitment or long -term hiring

    • Quick access to professional help during those busy periods and unexpected workloads

  • $90 Per Hour

ONGOING RETAINERS

    • Set number of hours per month (hours are used for any agreed-upon services and start at a minimum of 5 hours per week)

    • Defined scope of all services

    • Dedicated and reserved time slots each week/day for clients

    • WhatsApp chat and email as needed

  • 5 HOURS: $425

    10 HOURS: $850

    20 HOURS: $1,700

    Please note that retainer fees are billed monthly in advance.

Waitlist Support Enquiry

I know how overwhelming running a business can feel, so many hats to wear and so little time! That’s why I’m here, to help you make things easier, clearer, and a whole lot less stressful.
Fill out the form below to tell me a bit about where you are currently in your business and what you’re requiring support with. Whether it’s getting started, scaling up, or just making the day-to-day run smoother, 
**Please note this will place you on my waitlist, so you will be the first to know once I have availability.