Virtually By Madi

Helping creative and service-based business owners reclaim their time, find calm in the chaos, and return to their zone of genius.

I partner with purpose-led businesses to create the systems and structure that let them run with more ease and less overwhelm.

Testimonials

How I can Support You

I combine my background in education with a love for organisation and creativity to support your business with:

Educational Content Creation

  • Designing lesson plans or educational resources (for coaches, educators, or online course creators)

  • Creating worksheets, templates, and PDF downloads

  • Structuring content into a curriculum or program

  • Designing behaviour charts, activity packs

Course & program support

  • Uploading and organising course content on platforms like Kajabi, Teachable, or Thinkific

  • Creating or Editing business websites on Square space

Email & calendar management

  • Client onboarding & welcome sequences

  • Managing client inquiries or customer service

  • Scheduling and managing Zoom calls or group sessions

  • Creating nurture or follow-up email sequences

  • Inbox clean up — no more messy emails, all structured into the right files!

Client onboarding & general business admin

  • Setting up and managing Trello

  • Organising file systems in Google Drive or Dropbox

  • Assisting parenting coaches or therapists with their backend systems or online presence

  • Engagement on Instagram (commenting, replying to DMs)

  • Creating simple Reels or Stories in Canva or CapCut

Newsletter & email marketing

  • Creating and sending newsletters via Flodesk or MailerLite

Event management & Support

  • Pre-Event planning - coordinate meetings and calls with vendors or clients

  • Venue research and booking support

  • Vendor coordination

  • Budget tracking

  • Guest list management

  • During the event - remote support with moderation of Q&A

  • Update schedules or communicate changes

  • Post- Event - Feedback collection following event (survey monkey)

Hey, I’m Madi —

A Virtual and Executive Assistant with a background in childhood education, a deep love for organisation, and a heart for helping other mums in business.

I’m a Pisces (need I say more?), a wife, and a mum to two little ones. I’ve always been the friend who puts her hand up to organise everything, from the group dinner to the weekend away. I’m a lists girl at heart, endlessly curious about new systems, and I take quiet pride in bringing order and beauty to the details.

My path into the virtual assistant world began after the arrival of our second beautiful boy. After years as a primary school teacher, I found myself longing for more presence at home and more purpose in my work. Today, I combine my experience in education, creativity and administration to offer thoughtful, considered support to women who are building something meaningful.

My approach is calm, discreet and detail-driven. Whether I’m working alongside a high-profile executive or a fellow mum building her business during nap time, I bring the same care, reliability and attention to every task. I believe the best support feels effortless: everything simply runs, quietly and beautifully, in the background.

If you’re ready to clear the chaos and create more space for what matters most, I would love to support you, so you can spend more of your time on the things you truly love.

Ways to work together — Your Investment

  • AdHoc hourly support: Providing high quality assistance on specific tasks or short-term projects. This service is task based and flexible as a one off.

    • Cost-effective for small businesses

    • No commitment or long -term hiring

    • Quick access to professional help during those busy periods and unexpected workloads

  • $100 Per Hour

ONGOING RETAINERS

ADHOC / ONE OFF SUPPORT

    • Set number of hours per month (hours are used for any agreed-upon services and start at a minimum of 5 hours per week)

    • Defined scope of all services

    • Dedicated and reserved time slots each week/day for clients

    • WhatsApp chat and email as needed

  • 5 HOURS: $425 Per Week

    10 HOURS: $850 Per Week

    Please note that retainer fees are billed monthly in advance.

Waitlist Support Enquiry

I know how overwhelming running a business can feel: so many hats to wear, and never enough time. That’s where I come in, helping you make things easier, clearer and a whole lot less stressful.

Fill out the form below to tell me a little about where you are in your business and what you’d love support with. Whether you’re just getting started, ready to scale, or simply want the day-to-day to run more smoothly, I’d love to hear from you.

Please note: submitting this form will place you on my waitlist, and you’ll be the first to know as soon as I have availability.