Virtually By Madi

Helping Creative & Service-Based Women in Business reclaim their time.

I help purpose-led business owners get organised, supported, and back in their zone of genius.

Hey, I’m Madi —

A Virtual Assistant with a background in childhood education, a deep love for organisation, and a heart for helping other mums in business.

I’m a Pisces (need I say more), wife and a Mum to two little ones. I am that one friend in the group who always puts her hand up to organise anything and everything — alongside this, I am a lists girl, love learning new systems and making things look neat and tidy (that’s my perfectionist personality trait).

My journey into the Virtual Assistant world began after becoming a mum to our second beautiful boy. I have been a Primary school teacher and I just knew I wanted more presence in my home and more purpose in my work. I have been able to combine my skills in education, creativity, and admin to support other women doing all the things.

Whether you’re building an empire during nap time or growing your business while juggling family life, i’m here to help you clear the chaos and focus on what matters most.

I can’t wait to support you in your business so that you have got more time to do the things you love.

Do you ever feel?

Some days it feels like you're constantly juggling —client onboarding, invoices, replying to emails (again), all while trying to juggle little humans and maybe, just maybe, get some sleep.

You know showing up online matters. You’ve got a heart full of meaningful ideas and the drive to make an impact—but between bedtime routines and client follow-ups, that never-ending to-do list just keeps growing.

Content creation? It keeps getting pushed to the bottom of the list.

And honestly? You're starting to wonder why you even started this business in the first place.

But deep down, you know you're here to do more than just keep up. You’re here to lead. To serve. To build something that matters.

If so, my services are for you!

Let's do it - Book your Alignment Call

How I can Support You

I combine my background in education with a love for organisation and creativity to support your business with:

Educational Content Creation

Designing lesson plans or educational resources (for coaches, educators, or online course creators)
Creating worksheets, templates, and PDF downloads
Structuring content into a curriculum or program
Designing behaviour charts, activity packs

Course & program support

Uploading and organising course content on platforms like Kajabi, Teachable, or Thinkific
Creating or Editing business websites on Square space

Email & calendar management

Client onboarding & welcome sequences
Managing client inquiries or customer service
Scheduling and managing Zoom calls or group sessions
Creating nurture or follow-up email sequences
Inbox clean up — no more messy emails, all structured into the right files!

Client onboarding & general business admin

Setting up and managing Trello

Organising file systems in Google Drive or Dropbox
Assisting parenting coaches or therapists with their backend systems or online presence
Engagement on Instagram (commenting, replying to DMs)
Creating simple Reels or Stories in Canva or CapCut

Newsletter & email marketing

Creating and sending newsletters via Flodesk or MailerLite

Event management & Support

Pre-Event planning - coordinate meetings and calls with vendors or clients
Venue research and booking support
Vendor coordination
Budget tracking
Guest list management
During the event - remote support with moderation of Q&A
Update schedules or communicate changes
Post- Event - Feedback collection following event (survey monkey)

Ways to work together — Your Investment

ADHOC / ONE OFF SUPPORT

AdHoc hourly support: Providing high quality assistance on specific tasks or short-term projects. This service is task based and flexible as a one off.
- Cost-effective for small businesses
- No commitment or long -term hiring
- Quick access to professional help during those busy periods and unexpected workloads
$75 Per Hour

FLEXI-SUPPORT PACKAGES

This service offers a set number of hours per month/week, with the freedom to use them as needed, rather than on a fixed schedule. This package is ideal for businesses or individuals with varying workloads who still want ongoing support without being tied to rigid plans.
- All services included
- Task tracking and weekly update via email
- Complimentary alignment call
5 HOURS: $300
10 HOURS: $600
20 HOURS: $1,200
30 HOURS: $1,800

ONGOING RETAINERS

- Set number of hours per month (hours are used for any agreed-upon services)
- Defined scope of all services
- Dedicated and reserved time slots each week/day for clients
- WhatsApp chat and email as needed
- Budget friendly vs hiring employees
- Builds trust and continuity over time
5 HOURS: $300
10 HOURS: $600
20 HOURS: $1,200
30 HOURS: $1,800
Please note that retainer fees are billed monthly in advance. Hours do not roll over to the next month, and any additional time beyond the allocated hours will be billed at the agreed-upon hourly rate.

How it works

We will initiate an onboarding 'Kick-off' call to discuss essential information, pricing packages, including processes, programs, and frequently asked questions. This session will cover everything necessary to operate your business, ensuring that I can carry out tasks exactly how you like them done.
I’ll be managing email responses, sending invoices, creating social media content, etc. and regularly communicating with you throughout the week (via emails). This will include addressing any questions and providing overall updates on the ongoing tasks
Towards the end of the month, I’ll reach out for a discussion where we can exchange any feedback and collaboratively plan for the upcoming month